BIT Volunteer Agreement

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About This Agreement

  • This Volunteer Agreement document is a description of the arrangement between us, (The Bristol Improv Theatre), and you (the volunteer) in relation to your voluntary work.
  • The intention of this agreement is to assure you that we appreciate your volunteering with us and to indicate our commitment to do the best we can to make your volunteer experience with us a positive and rewarding one.
  • This agreement will be sent as a pdf in any communications where the BIT makes an offer volunteer position. Any individual accepting a written offer of volunteer work in writing, shall be considered to have accepted the terms of this agreement.
  • This agreement is monitored and updated by the Bristol Improv Theatre Community Manager, who may be contacted at the following email address: community@improvtheatre.co.uk

General Agreement Terms

  1. We, The Bristol Improv Theatre, accept your voluntary service.
  2. You agree that, to be eligible for a volunteer role with us, you have registered for the Bristol Improv Theatre "Friends & Volunteers" programme and you have provided your full name and contact details to us. You consent to these personal details being used for the purposes of administering your volunteer service with us.
  3. As each volunteering role is unique, you have agreed with us the nature, role, time commitments and start/end period of your proposed volunteer role (details of your volunteer role), in written communications, prior to beginning your volunteering at the Bristol Improv Theatre.
  4. These details, together with the paragraphs in this document form the basis of the volunteer agreement that we are creating with you. The most recent version of this document has been provided to you.
  5. By indicating in writing to us that you have read this document and agree to all other details of your volunteer role, we will confirm the commencement of your volunteering role with us, in writing.
  6. At the end of your volunteering role with us, we will again confirm in writing the end of your volunteering role. Once ended, any volunteer agreements you have entered into also end.
  7. Your nature and component parts of work which comprise your volunteering role have been agreed in writing in the communications that form part of this agreement. The purpose of this work and its benefit to the organisation have also been explained to you.

Our Commitment

For the duration of your volunteer agreement, we commit to the following:

  1. To provide thorough induction on the work of The Bristol Improv Theatre, its staff, your volunteering role and the training necessary to assist you in meeting the responsibilities of your volunteering role.
  2. To provide you with all written information, including, where necessary a Volunteers Handbook providing full details of the organisation and your place within it as a volunteer.
  3. To define appropriate standards of our services, to communicate them to you, and to encourage and support you to achieve and maintain them as part of your voluntary work.
  4. To provide a personal supervisor who will meet with you regularly to discuss your volunteering and any associated problems.
  5. To do our best to help you develop your volunteering role with us and to be flexible in how we use your volunteering.
  6. To reimburse the following expenses incurred by you in doing your voluntary work. These expenses shall be agreed in writing and shall include:
    • Travel to and from home to (the office) and during your work as necessary: please contact us for rules relating to methods of travel and mileage allowances for use of a car.
    • Meal allowance with a receipt (to be eligible for lunch allowance you must work around meal times or for a minimum of 6 hours on any given day). Food may also be directly provided to you, by us where both parties agree.
    • Special clothing, where this is provided by you.
    • Actual cost of crèche, childminding fees or other dependant costs incurred in order to be available for voluntary work.
  7. To provide adequate training and feedback in support of our health and safety policy, a copy of which is available at https://improvtheatre.co.uk/about/health-and-safety-policy/
  8. To provide adequate insurance cover for volunteers whilst undertaking voluntary work approved and authorised by us.
  9. To ensure that all volunteers are dealt with in accordance with our equal opportunities policy, a copy of which is available at https://improvtheatre.co.uk/about/equal-opportunities-policy/
  10. To endeavour to resolve in a fair and just manner any problems, grievances or difficulties which may be encountered while you volunteer with us;
  11. In the event of an unresolved problem, to offer an opportunity to discuss the issues and attempt to find a resolution.
  12. In the event where we are unable to resolve an issues with you and you wish to raise a formal complaint, to participate fully in the BIT's complaint management process as outline a copy of which is available at: https://improvtheatre.co.uk/about/complaints-management-policy/

Your Commitment

For the duration of your volunteer agreement, you commit to the following:

  1. To help The Bristol Improv Theatre fulfil its organisational tasks, in the manner agreed as attributable to your volunteer role.
  2. To perform your volunteering role to the best of you ability
  3. To adhere to the organisation's rules, procedures and standards, including health and safety procedures and its equal opportunities policy in relation to its staff, volunteers and clients.
  4. To maintain the confidential information of the organisation and of its clients.
  5. To meet the time commitments and standards you have agreed to undertake in written communications, other than in exceptional circumstances, and in those circumstances to provide reasonable notice so that alternative arrangement can be made.
  6. To provide referees, as agreed, who may be contacted, and to agree to a police check being carried out where necessary.

Legal Status

  1. For the avoidance of doubt, the duration of your volunteer agreement, your legal status is 'volunteer worker'. Further information on your status and rights as a volunteer can be found on the UK Government website at: https://www.gov.uk/volunteering/volunteers-rights
  2. The entire volunteer agreement shall be governed by and construed in accordance with the law of England and Wales.
Last Updated On October 09, 2018
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